College & District Re-opening Plans - City Colleges of Chicago

Dear City Colleges Community:

Ensuring the health and safety of our college community and supporting our students in reaching their academic goals are our top priorities.

Over the last several weeks, our colleges and district team have worked to develop re-opening plans found here that will allow City Colleges to offer a limited number of classes and select student services in-person, and will also allow our colleges to serve as study spaces for students this fall.

These plans are guided by standards and recommendations of the Illinois and Chicago Departments of Public Health (IDPH and CDPH), the Illinois Board of Higher Education (IBHE), and the Centers for Disease Control and Prevention (CDC). The plans are also iterative — they will evolve as conditions and public health guidelines demand and as we receive thoughtful feedback from the City Colleges community. We thank the cross-functional teams who worked collaboratively to develop these plans.

Plan Highlights:

• Re-Opening: Updates:
o Course Delivery: The delivery method (remote, in-person, etc.) of specific classes is outlined in the college plans.
o Registration & Student Services: Colleges will open for in-person registration and select services (which vary by college) on August 3rd. For specific services offered and whether appointments are needed (most on-campus service will operate via appointment), please consult your college plan. All services will also continue to be offered virtually and can be reached at: www.ccc.edu/vss.
o Open Spaces: Libraries and computer labs will be open to provide students with quiet study areas and access to technology. Expect reduced occupancy and hours.

• Re-Opening: Healthy Practices
o One-time Form: Prior to arriving at your college or district office location for the first time, all faculty, staff and students are required to complete the one-time form at my.ccc.edu.
o Self-Screening: Conduct a daily self-screening before coming to any CCC facility and do not come to school or work if you are sick or have COVID-19-like symptoms. If you have been directed to quarantine by your employer, a medical professional or public health official for any reason including due to close contact with a confirmed COVID-19 case, you may not come to school or work until the period of the directed quarantine is complete. If you are subject to quarantine due to a City of Chicago Emergency Travel Order upon return from travel to a high-risk location, you may not come to school or work until 14 days from the time of last contact in the identified location. Use www.ccc.edu/healthcheck on your mobile device for the daily self-screening and the quickest facility entry.
o Face Covering: Wear a face covering at all times in CCC facilities (with reasonable exceptions for times such as eating, drinking, etc.). CCC will provide a limited number of washable, reusable cloth face coverings to all faculty and staff, as well as to those students that have a face-to-face component of instruction in the fall 2020 semester.
o Social Distance:
 Maintain 6 Feet: Maintain at least 6 feet of distance from others as much as feasible; respect others who ask for more space
 Barriers: Plexiglass will be installed in areas of frequent interaction between employees and the public.
 Workstations: Employee workstations will be at least 6 feet apart, wherever possible. Where workstations are less than the required distance, staggered or rotating in-person vs. telework schedules to minimize close contact may be utilized.
 Student Seating: In-person classes will adhere to at least 6 feet between student seats, as well as between the students and faculty member. The occupancy of any classroom will also be limited to 25% of standard occupancy (percentage subject to change as Chicago moves through the phases of recovery and based on CDPH guidance) and be capped at 50 individuals.
 Plan Ahead: Minimize in-person meetings, do not pop in on your colleagues or instructors unannounced or unscheduled.
o Hygiene:
 Wash Your Hands: Practice good hygiene. Wash your hands frequently with soap and water for at least 20 seconds, especially when you first arrive at work or school. Use hand sanitizer placed throughout the colleges when handwashing is not possible. Avoid touching your eyes, nose and mouth with unwashed hands.
 Clean Surfaces: Use sanitizing supplies to wipe down your own seat or work area before and after use
 Supply Locations: Hygiene supplies (e.g., hand sanitizer) will be placed in high-use areas, such as facility main entrances, adjacent to timeclocks, as well as in conference centers, cafeterias and other common areas.
 Routine Disinfecting: CCC’s facilities teams will conduct ongoing cleaning and disinfecting routines in accordance with CDC guidelines.
o Follow City Colleges’ Guidelines: A comprehensive list of City Colleges-wide guidelines should be viewed here.
• Re-Opening: Outbreak Response Plan
o Steps for the COVID Positive:
 Stay Home: If you are diagnosed with COVID-19, you must stay home and cannot return to school or work until:
 at least 10 days have passed since your symptoms first appeared; and,
 at least 3 days (72 hours) have passed since your fever has resolved (i.e. no fever without the use of fever reducing medications) and your other symptoms are improving.
 For example, if you have a fever and coughing for 7 days, you need to stay home 3 more days with no fever for a total of 10 days. Or, if you have a fever and coughing for 8 days, you need to stay home 3 more days with no fever for a total of 11 days.
 Notification:
 Students that contract COVID-19 should contact the Office of Student Services at their college. Student Services will coordinate support as needed, including presentation of options from the COVID-19 academic policy. Student Services will also inform the District Office Department of Safety and Security, which will coordinate response in consultation with the Chicago Department of Public Health.
 Employees that contract COVID-19 should contact their Human Resources Business Partner. The HR Business Partner will provide details on COVID-19 leave policies and inform the District Office Department of Safety and Security, which will coordinate response in consultation with the Chicago Department of Public Health.

Reading the plan highlights above does not take the place of reading your specific college or district plan and the comprehensive CCC-wide guidelines. We ask that you take the time to review this information at https://prepare.ccc.edu/reopening-plans/, and send any feedback or questions to your college president or to covid19@ccc.edu.

Thank you for your partnership and patience in these unprecedented times as we all work to provide students with a quality education in a safe environment.

Thank you,
Juan Salgado, Chancellor
Mark Potter, Provost
David Anthony, Associate Vice Chancellor, Administrative Services