• Faculty, staff, and students participating in on-campus work or learning must either:
  • Show proof they are “up to date” on their COVID-19 vaccinations by uploading their vaccination record to Cleared4.

OR 

• • Get tested for COVID-19 every week.

• Only those students and employees who are learning or working 100% remotely or those who have tested positive for COVID in the last 90 days are exempt. Employees out of the office for a full week with use of personal days, floating holidays, vacation, or an approved leave of absence will be excused from that week’s testing.

• The best way to protect yourself and your loved ones is to get vaccinated. Please use the City of Chicago Vaccine Finder to find a convenient vaccination option for you. You may also call the City of Chicago helpline at 312-746-4835 for additional assistance.

• To show proof of vaccination, you will need to upload your vaccination record to Cleared4, even if you previously uploaded it to my.ccc.edu or provided it to HR. Search your City Colleges inbox for an email from Cleared4 or visit ccc.edu/cleared4. Log in using your CCC ID and password.

• “Up to date” means:
  • You have completed your primary series of COVID-19 vaccines (either the Pfizer or Moderna two-dose series or the Johnson and Johnson vaccine), AND you have received a booster, if you are eligible for one.

OR

• • You have completed your primary series of COVID-19 vaccines (either the Pfizer or Moderna two-dose series within the last five (5) months or the Johnson and Johnson vaccine within the last two (2) months), and you are not yet eligible for a booster.

• Contact your vaccination provider directly to access your vaccination record. If you cannot contact your vaccination provider directly, contact your state health department’s immunization information system (IIS). You can find state IIS information on the CDC website. Vaccination providers are required to report COVID-19 vaccinations to their IIS and related systems. You can also email COVID19vaccine@cityofchicago.org. If you got vaccinated through a City of Chicago site or at the United Center, they will send you a PDF of your proof of vaccination. If you got vaccinated somewhere else, it is recorded in the state registry—they will look that up for you and get you those results.

• In-person students and employees who have not shown proof they are “up to date” on their COVID-19 vaccinations must get tested on a weekly basis. Only those students and employees who have shown proof of an up-to-date vaccination card, are learning/working 100% remotely, or have tested positive for COVID in the last 90 days are exempt. The testing schedule varies by college and can be viewed above.

• The testing lab staff will be on City Colleges campuses based on the schedule provided above. Click on a link in the testing chart to schedule a specific testing appointment time for each week.
• Prior to your first appointment, please click and complete this pre-registration form. Pre-registration is required to ensure the lab has required personal and contact information. This form will cover required consents and only needs to be completed once.

• The colleges selected the days and times for testing to try to accommodate as many people as possible.

• Please review the wide array of testing days and times at all City Colleges facilities to find an option that works best for you. Individuals may test at any City Colleges location to provide as many options as possible. In the unusual circumstance that an individual is unable to attend any of these testing options, a test result from a third-party provider may be submitted. The test must be administered by a medical professional and may not be a store-bought kit. Third-party test results must be uploaded to Cleared4 by Saturday of the same week the test occurred, or they will not count towards a student or employee’s weekly test.

• Results from off-campus COVID tests must be uploaded to Cleared4. To log in to Cleared4, search your City Colleges inbox for an email from Cleared4 or visit ccc.edu/cleared4. You will log in using your CCC ID and password.
• Once you have logged in:

1. 1. Click “Upload Covid-19 Test Proof.”
   2. Select an image/screen shot of your test results from your device. Your selected image will appear on the screen.
   3. Complete all required fields by entering information about your test/results.
   4. Click “Add.”

• Individuals who are required to get tested for COVID-19 every week may test at any of the City Colleges locations.

• HR and Student Services are tracking compliance with the testing requirement. By presenting your City Colleges ID each time you test, they will capture your employee or student ID number. This will ensure that you are recorded as having taken a test. Please be sure to have your City Colleges ID with you each time you test.

• The test is a RT-PCR test and is administered by Northshore Clinical Labs by collecting a sample using a simple, minimally-invasive nasal or cheek swab. You will be offered a choice of either the nasal or cheek swab by the testing provider. Results will be provided within 24-48 hours. You will receive an email and/or a text notification with a link to log into the provider’s secure portal to view your results.

• Please allow 48 hours to receive your results. If you do not receive your results within that time frame, please reach out to the lab directly at citycolleges@northshoreclinical.com or 773-570-6510. When contacting the lab, please also be sure to check that they have the correct contact information (phone and email) to ensure they can notify you when your results are available.

• By providing your consent to allow Northshore Clinical Labs to share results with City Colleges, a member of our Security team will contact you to conduct a contact tracing interview. Please contact your HR Business Partner (employees) or Dean of Student Services (students) ASAP for assistance with any work leave and academic support issues. They will also provide you with return to work and school guidance—you may not return to on-campus activities until the completion of the required quarantine period outlined in the guidance.

• Northshore Clinical Labs handles all personal information in accordance with applicable laws and regulations. By providing your consent, your results will be shared with City Colleges. Additionally, Northshore Clinical Labs is required to notify public health officials of positive tests and may also be required to submit some positive specimens to the Illinois Department of Public Health for research purposes. Negative samples will be destroyed. Northshore may also retain de-identified samples for ongoing quality assessment.

• The CDC recommends that once a person tests positive for COVID-19, they should not re-test for 90 days (unless recommended by a primary care physician due to new symptoms) because people can continue to test positive but not be contagious.
• If you have not shown proof of an up-to-date vaccination card, but you have tested positive for COVID-19 within the last 90 days, you will be exempt from testing until the expiration of the 90-day period. Please contact your HR Business Partner or Dean of Student Services to obtain the requisite form. Once the 90-day period is over, you will be required to participate in the testing.

• There is no cost.
• While you may be asked for your insurance information, there is no co-pay and you will never receive a bill. You may receive an Explanation of Benefits from your insurance provider—this is not a bill. If you do not have insurance, you simply must inform the testing provider of that fact, as well as provide a government-issued ID. There will still be no cost for the test.

• Results will be provided within 24-48 hours, and you will receive an email and/or a text notification with a link to obtain your results through the provider’s secure portal. For this reason, it is important the testing provider has your correct contact information.

• Employees without an approved exemption that do not test as required will be subject to discipline, up to and including suspension and termination.
• Students without an approved exemption that do not test as required will lose access to campus until they get tested.

• If you are an in-person student or employee, you should have received an email from Cleared4 that included a unique link to log in. Do not forward this email, as others will not be able to log in using your unique link. If you can’t find the email, you can also visit ccc.edu/cleared4 to log in.

• Your organization email is your City Colleges email address.

• Students taking classes 100% online will receive a “Login failed message” when trying to sign in to Cleared4. This is because you are not required to use Cleared4 to show proof of vaccination or test results.
• If you are an in-person student or employee and you still receive a “Login failed” message, please try one of the following options:
  • Make sure “cookies” are enabled on your browser;
  • Clear your cache and try again; or
  • Use another browser (Firefox, Chrome, or Edge).

• Yes. The first time you sign in to Cleared4, you will be prompted to complete a three-question health survey. After completing the survey, click “Go to home screen.” From there, you can begin uploading your vaccination data or off-campus test results.

• Once you have logged in to Cleared4:

1. 1. Click “Enter Your Vaccination Data.”
   2. Click “Upload your vaccination proof.”
   3. Select an image of your vaccination card/record from your device. Your selected image will appear on the screen.
   4. Complete all required fields by entering information about each of the COVID-19 vaccination doses you have received, including boosters.
      • *If you are only entering 1-2 doses (i.e. you received the Johnson & Johnson vaccine or you are not yet eligible for a booster, etc.), click “Ignore” under the fields where you would enter a second or third dose.

1. 5. Click “Add.”
      • *If you are only uploading one vaccination card, click “No, I am done” on the next page to confirm you are done uploading your vaccination record.
      • *If your vaccinations have been recorded on separate cards, click “Yes, add a new card” and continue uploading your information.

• Your vaccination record will be reviewed by City Colleges’ COVID compliance team. Once your record has been approved or denied, you will be notified via email and/or text. If denied, you can email hr4u@ccc.edu (employees) or studentsuccess@ccc.edu (students) for additional information.

• You will receive an email that your information has been rejected. You will need to reupload your vaccination card to the correct section.

• Simply close your browser when you’re ready to log out of the system.

• City Colleges requires that all individuals wear a face mask indoors, regardless of vaccination status, when entering and exiting, in all public common areas, such as elevators, restrooms, hallways, and classrooms, as well as any time where six feet social distancing is not maintained.
• Our Security teams will continue to maintain a stock of disposable masks at facility entrances for individuals that may have forgotten to bring their own and need one for the day. Additionally, a limited supply of N95/KN95 masks are available for in-person students and employees. Details of distribution will be provided by your college.

• City Colleges faculty, staff, and students must check-in before entering CCC facilities to ensure compliance with City Colleges’ vaccination or weekly COVID testing policy.
• Before entering a City Colleges location, please sign in using your user ID and password at ccc.edu/checkin to receive your electronic pass. A green pass means you can proceed to enter the City Colleges location. Please take a screen shot of your green pass and show it to security upon your arrival to your CCC location.

• Classrooms and conference rooms that are in use will be cleaned and disinfected a minimum of once per day. High-traffic areas may have additional cleaning as determined by each college. In the event of a confirmed COVID-19 case on campus, affected areas are cleaned and disinfected thoroughly in accordance with CDC guidelines.
• Additionally, plexiglass barriers that were installed at areas of major interaction between employees and the public will remain in place, as will hand sanitizer and/or wipe stations.

• All City Colleges facilities’ HVAC systems are put into operation an hour before occupancy and are run for an additional air exchange after occupancy. We follow the American Society of Heating, Refrigeration, and Air Conditioning Engineers (ASHRAE) guidance on air exchanges per hour (target goal is two air exchanges per hour). City Colleges systems use a variety of different filters across the district, each with its own specifications and requirements to match the manufacturer recommendations for the equipment. Outside air and return air are filtered before being supplied to public areas. We have increased outside flow and enhanced filtration to keep impurities out of the air at a higher efficiency down to the micron level.
• You can watch this video to learn more.